Workspace Design Productivity: Tips For Employers

In previous jobs, I found myself sitting for long periods each day. It was a struggle to sit for several hours a day typing on a computer. I have chronic neck pain, so my neck started bothering me after sitting for more than an hour. Luckily, I had some workplace accommodations for my medical issue, but I wish the workstations would have been set up better for all workers. How workspace design productivity is set up (such as lighting) can have an overall impact on employee performance and your company’s success. 

Workspace design productivity: What employees should know?

If you own a business, sometimes your employees’ performances may not be where it should be, or there isn’t much revenue coming in. Does your team express concerns about their struggles to get more done? Is your employees’ workspace design increasing or decreasing their performance? 

Every individual who manages a team likely has these problems come up to them, and they figure out how they can be solved to increase productivity. The setup of a workspace design may not be a big deal; however, it is essential for business owners and managers to understand employee concerns when it comes to addressing work performance issues. 

In this post, I will go over a couple of approaches to help business owners reconsider workspace design productivity for their teams. The following include: 

1.) Practicing ergonomics (essential body stretches)

2.) Providing office space with natural sunlight

3.) Providing officer space in urban areas

4.) Setting ground rules and policies (i.e., noise)

Workspace design productivity

Ergonomic practices- daily stretches

If you have some employees concerned about their workstations, have them do some ergonomic training courses. These can be videos demonstrating primary body stretches. You can find many free videos online that you and your team can watch and apply at the office.

Or, if you’re willing to invest in some intermediate ergonomic training programs, that is another option if you want your employees to develop efficient work practices. Whatever you believe would be best for your team, regularly stretching can help boost productivity in the long run.

Check out this brief video on some easy office stretches you can start doing today.


Provide Office Space with Natural Sunlight

Workspace Design Productivity- 1

One of the most significant impacts on employee performance is lighting in the office. Unfortunately, not all companies have the option to look into office space with natural sunlight coming in. But if you’re planning to move and lease out office space soon, look around for areas where the sun comes in throughout the day.

For some people like myself, I love the feeling of coming into the office on a beautiful sunny morning. As long as there’s not too much sun coming in, it’s an excellent way to start your day and to get things rolling.

In one of my previous jobs, I worked in a prison-like environment where there were closed blinds all the time. It was in a public sector lockbox, so it was based on what the client wanted to ensure confidentiality.

It’s a long story, but I found it draining because there were times the sun was out, and I wished my coworkers, and I could have opened up the blinds to let some sunlight in the office. My main takeaway is if you’re an employer looking for new office space, consider the health benefits it would have for your team and their overall performance.

John Academy

Consider Office Space in Urban Areas

Workspace Design Productivity - 2

Some people reading this article may be working in the city, but for others, maybe you work in a small town out in the suburbs. If you’re someone whose business is growing and looking to expand, it doesn’t hurt to consider moving to an urban area.

It may cost more to operate a business in a major metropolitan city, but there are more opportunities for your employees to take breaks and light exercises. It’s one thing to have more lunch options during the middle of the day. But for some people, going out and doing some walking is a win if they want to get some moderate exercise.

In my experience, I’m based out in Chicago, so I’ve worked in jobs around the city where I had those options available. I didn’t take full advantage of it, but when I did, I was just a couple blocks away from Michigan Avenue and places such as Millenium Park. It was nice to have those places around where I got to experience nature at it’s finest.

Autonomous Standing Desk banner

Set Ground Rules & Policies (Noise)

Not all workplaces are created equal. Depending on your business, you need to set some ground rules when your team is working together. If you have a quiet work environment with minimal talking, make it clear to your organization. You don’t want to be annoyed by a couple of people who get in the bad habit of chatting, and then some of your employees will come to you and complain about them. Even simple things such as pairs of headphones can be permissible where you work. If it helps some of your team members stay focused, headphones should be exceptional. For several suggestions on what kind of headphones your employees can look into, see my last review here.


Workspace Design Productivity- 3

In summary, these approaches can be constructive when considering workspace design productivity for your employees. As you read through this post, you now know there is much more to think about how your workspace should be set up. Having a poorly designed workspace for your company might have an impact on employee performance and potential loss of revenue. If you’re in a position to lease out office space, take advantage of making your workspace an area where your team can make full use of it, and be more productive.

Are you an employer who utilizes their workspace effectively? 

Have you considered looking for better office space for your team?

Leave a comment below, and please share.


Day-Timer banner



Eric is a time management consultant and owner of the blog, He takes great pride in helping people manage their time, personally and professionally. Eric is a firm believer in time freedom, as he believes in taking ownership of time. “Time is your most important asset. It can be your best friend or worst enemy. How you use your time can shape the future you desire to have.” In his leisure time, Eric loves to write and read whenever possible. He likes to go for long walks out in nature and been taking Zumba classes every week at his local gym. You can follow Eric via Facebook and LinkedIn.










10 thoughts on “Workspace Design Productivity: Tips For Employers”

  1. This is superb stuff. We talk about it in high school and I found it very important to make the enviroment at the job as good for you as possible.
    I think many people doesn’t relise this and just work year after year and then get problems with their neck or back for the rest of their lifes in worst case.

    Great post!!!

  2. I had the exact same type of standing desk in a previous job, what a coincidence! This was mainly for my shoulder and back pain. I had both a sitting desk and a standing desk in that job, so I could alternate positions at different times.

    Currently at my home office, I get a lot of natural sunlight, and have control over the noise factor. So the only part missing is the standing desk and the Realspace standing desk even has free delivery. Thank you, this helps a bunch.

    • Of course, Padma. I’m glad to know you got some value out of this post.

      It’s good to hear how your home office is set up. It can make a difference in how you work overall. So those are some neat takeaways.

      Thanks again for sharing your input- much appreciated!

  3. Totally agree! Company should also pay attention to their employees as well.
    Afterall, they’re the first ones who make the company works.
    But, It seems that these companies, which I called modern-like companies, are increasing in numbers.
    I think that the happier employees are the more productive they will become.

  4. I would accept all you have said and wholeheartedly concur with what you have pointed out here on this very clear and well designed website. I know what its like sitting at a computer for 8 to 12 hours a day, and then when I come home, I still have to use the computer to other things, so its very important that light, comfort, position need to be made perfect so that productivity can increase. The problem is, many companies seem reluctant to invest. However, if they invest in more in their staff, then employees will spend less time calling in sick, going to the hospital and doing their job because they are comfortable. 

    • Thank you, Julian.

      Those are some thoughtful things to keep in mind. You clearly understand how that works. I know I’ve been in that position before, so we know how that works.

      But thanks again for your insightful feedback- much appreciated!

  5. Maintaining productivity at work requires adding the extra effort of the little things and this is a great one to see here. Of a truth, the workspace is always a deadly one for the employees before but not anymore so far it is set to prevent people from getting dormant and tired unnecessary. Thumbs up

    • Thanks, Rodarrick. Very true of what you said, it sure does take a little more effort on the little things.

      Thanks again for your input.


Leave a Comment