To Do List For Work: Solutions For Entrepreneurs

To Do List For Work

It’s getting close to the end of February 2020, and you might not be as productive as you initially thought. At the beginning of the year, you felt optimistic about what you wanted to accomplish in the new year ahead. But you faced some bumps in the road and looking to get back on track to meet your goals. If you’re an entrepreneur, you know it’s imperative to work on the right tasks. Maybe you need a better to do list for work, one that won’t eat up your time. 

To Do List for Work: Forget Traditional Way

There’s nothing wrong with making an old-fashion to-do list. The problem is people won’t take meaningful action on their written tasks. They leave some tasks unfinished one day, and won’t follow-up if unexpected things come up. The key to writing useful to-do lists is writing out specific tasks that will get you to accomplish your goals. 

For anyone (but mainly for entrepreneurs), making an active to-do list can help you accomplish your personal and professional goals. If you don’t follow-up on your list, you may find yourself working on the wrong tasks and losing out time. In this post, I will go over a couple of things that entrepreneurs can apply to their to-do lists for work. These points include:

1.) Writing out an action plan

2.) Delegating tasks that eat up your time

3.) Practicing the process of reverse engineering

4.) Spending time doing money-making activities (MMA)

To Do List For Work: Write out an action plan

To Do List For Work

Besides your daily to-do list, it’s a good idea to write an action plan that targets your business goals. When writing out the project, make sure to list your priorities so that you can stay focused on accomplishing your goals. This plan can be done quarterly, every six months, or a blueprint for an entire year. Set aside time to write out your goals and objectives, and then prioritize tasks that you need to focus on. This list is more natural to layout your long-term goals rather than a daily to-do list with no vague tasks you might not check off.

My 90-day action plan

The action for my businesses consists of writing out my goals and priorities every 90 days. Before the start of each quarter, I review my goals and numbers from the previous quarter. I figure out what worked, along with what didn’t work. In that case, I make some adjustments and then start planning out goals for the next quarter. I find it to be easier to chunk it out into quarters rather than planning out for an entire year. I will discuss in further detail how I create my plan in a future post. Here’s a screenshot of what my current action plan looks like:

First Quarter 2020:  90-Day Action Plan

90-Day Sprint

Delegate work 

To Do List For Work

One of the biggest obstacles to growing a business is doing it all yourself. As you scale your business, it’s essential to outsource and hire individuals to delegate your work. Micro tasks such as administrative work are common to delegate. But also, taking on projects that you can’t do on your own can be delegated to your team. If a project or two requires several people to take part, utilize your to-do list to assign specific tasks to individuals. By taking the time to delegate tasks on your action plan, it’ll be easier to accomplish your long-term goals.

Tasks I want to outsource or delegate

Currently, I’m not able to outsource some of my work. But when that happens, there are some things I certainly would want to have somebody else do. For example, social media is so distracting and a huge time-waster for me. I limit myself to using it for business purposes. But even if I’m on Facebook or Twitter for a short period, it’s not the best use of my time. So once my businesses become profitable, I’d love to have someone who is higgled skilled in social media handle all my social media accounts.

Practice Reverse Engineering

To Do List For Work

Dave Lavinsky, author of Start at The End, wrote in an article saying,

You know you must create a vision of your successful business. Without one, you won't know where you're headed. Once you have one, you can use it to reverse engineer a business plan to attain it.

In the business world, reverse engineering works by starting on your result first. While writing down your goals, start by what you want to accomplish and then work your way backward to the beginning. For instance, if you're going to make $10,000 per month in revenue for the next 90 days, start by figuring out what you need to do this month. Starting on the end goal and working backward can help you achieve the outcome you desire.

My approach for reverse engineering

When I write out my top priorities each day, I practice something similar to reverse engineering. I write out some long-term and short-term goals; for example, I visualize myself managing a multi-million dollar business. It sounds unrealistic now, but if I take small steps each day to accomplish that, it keeps me motivated and thinks of the bigger picture in mind. It’s my little approach, but very similar to practicing reverse engineering.

Engage in money-making activities

MMA

Successful entrepreneurs will spend the bulk of their time doing money-making activities (MMA). If you have a profitable business, you’ve delegated other tasks to your team, which leaves you more time to work on more significant projects. Instead of devoting your energy into doing tedious tasks (such as payroll), focus on tasks that will keep making you money. Do you find hosting a webinar leads to higher conversions and sales? Or is taking part in an advertisement with a strong call to action lead to making sales? Whatever that may be, setting aside time for MMA is the best approach to running a successful business.

My money-making activities

Over the last year, I’ve done much better spending most of my time doing things that can make me money. I’m still in the early stages, but I believe the work I’m doing now will pay off with high dividends. I still have to do grunt work, but I try not to do spend much time tedious tasks. Any grunt work I do is not where the money is made, so I keep those tasks to a minimum.

Wrap-Up

When it comes to running a business, an entrepreneur’s time should be spent mostly on growing their business. Other than writing a to-do list, there are better ways to accomplish your business goals and objectives. If it’s writing out a detailed action plan, it certainly can increase an entrepreneur’s productivity. Also, it makes their tasks more efficient by delegating them to the right people, leaving them more time to focus on the MMAS. If entrepreneurs understand this process, they’re well on their way to achieving their long-term goals.

Are you a business owner struggling to scale your business? If so, feel free to reach out to us regarding your experience.

Which of the tips above do you think works best for any business?

Leave a comment below and please share this post with others.

6 Comments

  1. Hi

    So, being a startup entrepreneur I have fallen in the pit of not prioritizing and setting goals in the wrong way. I set my yearly goals without setting smaller short term goals. This left me negative and I lost interest in my business. I got up and started from the bottom again. It is extremely important to have more than one set of goals.Your post helped a lot. Putting a 90 day plan together will help me go forward and keep me focused. I also suggest to everyone that struggles like me to put a weekly goal plan together.

    • I’m glad you found this post helpful, Martin. You’re not the only one who struggles with this issue. Many entrepreneurs struggle with goal setting sometimes, which is why they don’t end up accomplishing their goals. I hope the points I laid out can be used as a blueprint to help you create meaningful goals.

      Thanks for sharing your input! I much appreciate your honesty.

  2. This post has actually helped me so much, as this is something I struggle with on a daily basis! I’m very good at creating several to-do lists and goals, but can never seem to stay consistent, or forget to follow up and do monthly/6 month reviews etc. I have a blogging content calendar, but have never considered actually making a content plan in a spreadsheet to go along with it!

    Ironically enough, I have added to my to do list for tomorrow “Create action plan spreadsheet”.

    Thank you so much for this! So simple but easy to overlook.

    • Of course, Kelly! I understand your struggles about your to-do lists. You know what they say- it’s easier said than actually doing it.

      There you go- that’s the way to do it! Creating an action plan (writing it down) is the right step forward. It’s great to know you’re going to make a spreadsheet and layout your plans.

      Thanks for sharing your input! It’s much appreciated.

  3. I have just finished the 5 second rule by Mel Robbins recently and I have used her method. I wake up every morning 30 mins ahead and I write down the 3 things that I MUST do that day. There is something about writing down physically that I will not forget, not ever the same with putting it on my phone. It works! 

    I actually apply that with both my personal life and business life. I will apply your to do list on my action plan as well. Thank you so much for sharing 🙂 I have to focus more on delegating the work for sure! 

    • Of course, Nuttanee. That’s great to hear you’re making some positive changes in your routine. I love it! 

      Yes, I agree that writing things down on paper is more comfortable to remember than typing it on a computer or smartphone. What a difference it can make in remembering to do something.

      I’m glad to know you’ll apply your to-do list and the action plan together. It has to start somewhere.

      Thanks for sharing your input! 

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