Office Time Savers: 5 Tips To Practice

Office Time Savers

Ever had a day where you spent the bulk of your time doing meaningless tasks? You have a moment where you're like, “Ugh, today was a complete waste; I didn't get anything done.” Whether it's checking your email constantly throughout the day, or taking more breaks than you should, some days can be challenging. If only you had better office time savers, it wouldn't be so frustrating.

Situations like the ones mentioned above are not uncommon in the workplace. If there is a project a professional finds stressful, it's easy to dread doing the work. This mood may be because the worker is not excited about the project. Or, that person is worried about the final result of the project. For example, writing out a report to present to their coworkers may not be the best report they put together. The worker may fear rejection, and they might be asked to rewrite the story again.

Office Time Savers

Luckily, it doesn't mean you'll lose your job or the end of the world. From a worker's perspective, you can easily change your habits and have a better mindset. If you're a procrastinator, it won't be easy at first, but if you can make an effort, then you'll notice some changes in your work routine. In this article, I'll list out best practices to saving time at the office. These tips include:

1.) Prioritizing your most important tasks

2.) Quit checking your email

3.) Avoid Multi-tasking

4.) Use your peak period for challenging tasks

5.) Clearing out the clutter: keep it simple

 

Office Time Savers: Prioritize your essentials

Office Time Savers

Whenever you start your workday, you want to make sure you determine what tasks need immediate attention. If it's writing a report, prioritize this task at the top of your to-do list. For example, if you have a project that needs to finish up within 48 hours, don't put it off the night before or morning that it's due. Unless you work very well under pressure, waiting until the last minute is an effective strategy.

As far as to-do lists,  you want to make a list where you'll take action on completing those tasks. A lot of times, people will write a long “laundry ” list of functions so they can keep themselves busy. Unfortunately, I found that writing a long list didn't get me to check off every task. So I ended up wasting time writing out dozens of jobs I probably wouldn't get to that day.

Office Time Savers: Quit Checking Your Email

Office Time Savers

Do you find yourself checking your email first thing at work? An email is an excellent tool for communicating with others. Still, it can be a huge time waster if not used properly. Checking email as your first task can take up 20-30 minutes of valuable time.

My suggestion to professionals is to utilize the last two hours of your day to check email. When the end of your day arrives, you'll know that you saved time for the little things, such as checking email. Even I've been more cautious about checking my email. I usually spend no more than 30 minutes a day reading and responding to emails. For this reason, I have other tasks that require more time and effort to produce the best outcome.

Office Time Savers: Avoid Multi-Tasking 

Office Time Savers

Multitasking has been a common practice among working professionals. It can be convenient and a requirement for some jobs. Still, there are disadvantages if you consider yourself a multitasker. We may think it's an effective way to get things done quicker and be more efficient. But even some little tasks can make completing a project even much longer to get done.

So if you start working on a report while keeping an eye on your email often, be aware that you're taking more time away. You may do the reports for 15 minutes, then check email for five minutes. Then, continue the description for another 10 minutes and then recheck your email. Only to find out you spend the next 25 minutes getting back to your inbox. Do you see what I'm getting at?  If you figured out this pattern, you'd be amazed to see how time you could have saved by doing one task alone.

Use Your Peak Time To Do Challenging Tasks

Office Time Savers

There is a time frame where we perform our best, and creativity is rolling through our minds. This term is what I commonly refer to as peak time. If you're a morning person and work a traditional 9-5 job, you're likely to get more things done during the morning hours. You're starting your day, you have your coffee, and you're ready to dive into work. But once the afternoon kicks in, you feel a slump and don't have much energy as you did in the morning

Many people experience this pattern on a typical day at the office. It's good to know that if you're this type of person, prioritize your difficult tasks in the morning rather than at the end of the day. Of course, not everybody operates on this schedule. For others, their bodies may perform the complete opposite of standard peak times. If you find that you're more alert in the afternoon, utilize that time frame for more challenging work.

Clean out the clutter: keep it simple

Person-Stressed-Out

 

 

If you're somebody who has a messy desk, this tip is a “must” for you to be successful. There's nothing worse than having a dozen of crap lying around, and you have no idea where to start. Items such as empty bottles and old food have to go. If you have clutter sitting around, clear it up, and make room for only the things you need during the work hours. Also, it's excellent for you to stay on top of things and remain organized.

I consider myself very organized and somewhat of a clean freak. My workspace is never cluttered. But even if there are a few things that I don't need, I move it. It may look nice to have something on your desk, but if you're not using it, move it. Keep it simple. To show you some illustrations of before and after, here are some images of my desk to get an idea of what your office should look like:

                   MESSY                                        OR                                                   CLEAN

Messy-DeskClean-Desk

 

 

 

 

 

 

 

 

 

 

 

 

 

Wrap-Up

Hopefully, these were helpful tips that can help you save more time at the office. It's incredible how much I've learned over the years that these bad habits resulted in wasted time at work. Now that I know better, I feel much more productive and make the most of my valuable time. Applying these practices to your daily work routine can make a significant difference for the better.

If you like to share some useful tips, please leave a comment below. Also, please share this article with others.

 

3 Comments

  1. Hey there! Great ideas for people at the workplace, even if you work from a home office. That whole “peak time” should be taken into account for students, I think. When I used to work in an office I hated it. I didn’t care for the whole cubicle thing, either. Your image of the messy desk makes me want to laugh. I had a boss once whose desk was covered with layers upon layers of notes and papers. He’d have me fetch a little note off his desk and I’d be totally unable to find it, which he got mad about. Funny thing was – he couldn’t find it either!

  2. I definitely like the the first advice best. I practice it all the time. Prioritizing your tasks and goals are what helps us move through our business life and our everyday life. Mastering that is one way closer to becoming more successful.

    Awesome website by the way.

    Strahinja.

  3. Hi, Rick.
    I have followed some of your advice. Working in an office environment can be stressful and if we don’t manage our time effectively, we’re lost. I work at a fast-paced environment where I have to constantly check emails and answer the phone, so stopping checking my email often is not a solution for me. But I could try other recommendations you provided.
    Also, I think you could include social media. It’s one of the biggest distractors in our days.
    Nice article. Thanks for sharing. Keep up the good work.

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