Are you someone who stays at the office late? Whatever situation you’re in, overtime may be necessary. But if it’s affecting your performance and life outside of work, then it can be an issue. For instance, if you’re working a 12-15 hour workday, it can take a significant toll on your health. Not alone a decrease in work performance if you’re not getting much done. In this post, I’m going to discuss the importance of time management in workplace.
Importance of time management in workplace
I was someone who took advantage of working late before. I was putting in so much overtime hours, which was one thing I did not master well back then. If I had kept some essential tips in mind, I might have saved time working less and give myself more free time outside of work.
I remind myself now that time is money, but time is non-renewable, and I’ll never get it back. Luckily, it’s not too late to be mindful of the following points so that you can make the most of your precious time on the job. Here are four reasons to consider:
1.) Staying Motivated & Focused On Your Priorities
2.) Helping You Get More Done In Less Time
3.) Staying Healthy & Improve Work-Life Balance
4.) Developing Your Career- Move Up Where You Work Or Land A Job Elsewhere
Importance of time management in workplace:
Motivation & Focus
Some people use time management as a way to motivate themselves. What I mean by this is there are possibilities to be rewarded for completing a challenging task. For example, would an employee who wrote a well-written business analytical report pay off down the road? Maybe it will help that person get a pay raise within the next year.
So think of incentives you can earn by managing your time better. Not only will it enhance your work performance, but it could come with a potential increase in your salary. Be motivated to do your best while making the most out of your time at work.
Also, using your time wisely can help you stay focus on the tasks you need to get done first. As I mentioned in a previous post, writing down the priorities on your to-do list should be your primary focus. Any other tasks that are nonessential can wait until you finish your preferences. If you know you need to complete a project within a few days of the deadline, spend the bulk of your time working on that.
Get more done in less time
Whatever kind of work you do, it is crucial to set time limits on the tasks assigned to you. If there are simple, repetitive tasks that require less time to complete, don’t spend too much time if done quickly. I always give the example of checking your email because it’s not doing actual work. It’s a passive task where you’re reading, scrolling down your inbox, and writing back quick responses. So any administrative job such as checking email or organizing paperwork should be done in shorter time frames.
On the other hand, spending less time on complex tasks is not efficient either. If you’re working on a report for only an hour a day (or maybe 3-4 hours in one day), then you’re not prioritizing your tasks. By spending less time on a project but putting aside more time for meaningless tasks, your productivity will go down.
If you’re in this situation, then reevaluate how you spend your time and make some adjustments at work. Time is money, so prove to your employer that you are valuable and can contribute to your company’s success
Poor time management skills can result in a lack of work-life balance. It may not be an issue for everybody, but working overtime means time spent away from home and family. If you’re raising young children but spending less time with them, it’s challenging missing out on seeing your children grow up.
Working overtime may be needed sometimes, but working longer days does not require to compromise your personal life. So on a personal note, you should put family as a top priority in life, especially if you’re struggling with work-life balance.
On the same note, staying late at the office does not always mean you will get more done. For instance, if you hold off difficult work near the end of your day, you may be less energetic. So why stay an extra hour or two when you know you’ll be too tired to work late? Some people get more done at the end of the day. But if your peak time is between the start and the middle of the day, then set aside that time to work on tasks that require more attention.
Not only is time management a vital skill to have for your job, but it can help with your career. Some employees who excel in time management will likely move up or even run their own business down the road. Even managers need to understand how to manage their time correctly. Some of the best companies (i.e. Fortune 500) are successful because their teams know to manage their time wisely. As a result, that leads to growth and more revenue for a company in the long run.
As I’ve discussed throughout this article, the importance of time management at work affects your productivity, your relationships, and your health. If you’re not spending time wisely, you may feel stressed, and it’ll make your job challenging overcoming. Also, not doing what your employer paid you to do can cost the company in terms of revenue and other resources.
Even with some small changes that you can easily make now, you may notice an increase in your performance and improve your health. You will start to have better, more constructive relationships with colleagues and managers as well, especially if you get more done in a reasonable time frame.
If you’re struggling at this point, now is an excellent time to reevaluate and make some changes to your work routine.
What will you do to manage your time effectively at work?
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Eric is a time management consultant and owner of the blog, quitkillingtime.com. He takes great pride in helping people manage their time, personally and professionally. Eric is a firm believer in time freedom, as he believes in taking ownership of time. “Time is your most important asset. It can be your best friend or worst enemy. How you use your time can shape the future you desire to have.” In his leisure time, Eric loves to write and read whenever possible. He likes to go for long walks out in nature and been taking Zumba classes every week at his local gym. You can follow Eric via Facebook and LinkedIn.