Have you ever felt your workday didn't start on the right note? What do you do during the first 10 minutes at the office? If you feel stressed out coming into work or decide to make the coffee first thing, you're setting your day up for disaster. Understanding how to start your workday is vital in setting yourself up for success. Productively starting your workday will not only make you feel better but helps you get more done if you make it a good practice.
It's nearly two weeks into the new year (2020), so most people have already set new years resolutions. Such resolutions include establishing new routines, getting rid of bad habits, and modern diets. If you're looking to avoid bad habits working at the office, you don't want to fall back into them quickly. In this post, I will discuss several things you need to avoid when kicking off your workday. Some things you should avoid during your first hour of the day include:
1.) Chatting With Colleagues & Making Coffee
2.) Going Straight Into Meetings
3.) Checking Email & Opened Web Browsers
4.) Doing Multiple Tasks At Once (AKA Multitasking)
5.) Not Clearing Your Mind
How To Start Your Workday: Avoid Coffee & Chatting With Coworkers
Many workers fall in a bad habit of making coffee the very first thing. They'll go to their break area to make a pot, and that quickly wastes five minutes. Five minutes maybe no big deal, but you might regret it at the end of the day. Not to mention you may go back for the second round of coffee later on. Especially between the middle to end of a day, you might be rushing yourself to get work done.
Another common problem is chatting with coworkers, particularly about topics outside of work. Small talk at work is ok, but if you make a regular habit, that can be a huge time waster. It's not the right way to start your week on a Monday morning when you discuss your past weekend with coworkers. If it occurs during the first hour, it's the wrong way to put off doing work that needs to get done.
It might be a challenge for coffee-lovers, but hold off on coffee until your first hour or two at work. If you decide to conduct deep work for your first 90 minutes (and stick to it), then you can grab some coffee after that period has passed. In regards to socializing with coworkers, put off non-related work conversations until lunchtime or the middle of the day. If you have lunch with coworkers, that's the best time to discuss whatever you want besides work.
How To Start Your Workday: Avoid Meetings When Possible
One of the worst ways to start your workday is walking into a meeting. Although inevitable, sitting in on a meeting can take up a lot of time, especially if they last an hour or longer. Based on recent research, workers, on average, spend about 23 hours a week in meetings. It may not be the case for every workplace, but that amount of time is astonishing. That's close to a day's worth of work lost to workers.
To manage your time around your schedule, block out time in your work calendar when you're open. For example, use terms such as “meeting time” or “open” on your schedule for periods you're free for meetings. This strategy may not work for mandatory meetings. However, for meetings you're not required to attend, using time blockers can be useful in managing your time at the office.
How To Start Your Workday: No Email Or Opened Web Browsers
One mistake that workers make once settled in the office is checking their email. According to Adam Alter, a New York University professor, it takes an average of 25 minutes to achieve maximum productivity after checking email. Email may be an essential tool at work. Still, it's also a huge distraction and time-waster. You could be scrolling through and responding to emails for a good half-hour to 45 minutes. More so, those emails may not be essential to get back to immediately. If they can wait, hold off on checking email at a more convenient time
Concerning emails, opening up web browsers on your desktop can be a significant distraction to your work. Whether that's leaving social media sites open, the potential for you to get away from deep work can be tempting. According to a survey conducted by Webtrate, 36% of workers lost an hour of their days to email and social media surfing. If you add it up, losing an hour each day is a lot of time taken away from getting meaningful work done.
Hold off checking email until the last two hours of your workday. Around this time, you may have finished the priorities that you needed to check off that day. For some workers, the end of the day may not be that busy. So if you have some downtime during your final hours of work, going through your email at that time would be better. If you're not able to wait until the end of the day, do it around the middle of the day before lunchtime.
Regarding web browsers, limit your time through screen-limit tools or apps on your computer. There are plenty of software tools and adds-one you can install on your desktop. Some are free while some cost money. But if it's going to save you time in the long-run, it's worth it. Apps such as Freedom, Nanny, Leechblock, and FocalFilter are good installs. Most of them work on standard web browsers, including Safari, Firefox, Google Chrome, and Microsoft Explorer.
How To Start Your Workday: Avoid Multitasking
Doing many things at once may sound like we're productive. But as I've written before, multitasking makes us less productive. Even for people who try doing it with much effort, it may slow them down and can build on their workload. There are many things the human brain can take in a limited period. The human mind can't tackle a bunch of tasks at once, so multitasking limits our abilities to get more done in less time.
How To Start Your Workday: Not Clearing Your Mind Before Starting Work
According to David Allen, author of Getting Things Done: The Art of Stress-Free Productivity, people think they have things under control when a lot is going on in their minds. But sometimes it's the opposite. Sometimes, you may not be in control when your mind is preoccupied. Especially when there are days you have a giant to-do list in front of you, your mind is less focused then. When our minds are preoccupied with other things we need to tackle, we're less likely to stay focused and perform at our best.
Simple things such as meditating before starting your workday can be helpful. Those who take advantage of it (in the morning or evening) can make a difference in how they go out about their daily routines. Whether that's being less stressful and more mindful, meditation brings excellent health benefits. Also, keeping a notebook to write down your thoughts is a great way to get any worries or concerns out of your mind. For myself, I find writing down my concerns is a great way to provide relief. It helps keep myself calm and relaxed on a given day.
Overall, doing things such as holding off on coffee or your email can be beneficial in jumpstarting your workday. How people kickstart their day at work can determine whether they have a productive day or not. It amazes me that a lot of people don't keep these simple points in mind. They're easy to implement, but it's probably having discipline and patience over time. If they are willing to be disciplined and make an effort, they may see some positive changes down the road.
How do you utilize your time during your first hour at work?
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