Do you struggle with staying focused at work? Are you an employer figuring out how to increase productivity in workplace? For some people, it can be challenging to stay productive at work. Other people can come into work, ready to roll up their sleeves. Employees want to boost their productivity so that they can perform their best.
How to increase productivity in workplace
These days, it’s easier to conduct work with electronics and new technology continuing to develop. There are simple hacks that employees can overcome if implemented correctly. It’s easier said than done, but making an effort at improving productivity can make a difference.
In this post, I will go over some simple approaches for workers to boost productivity. If anyone practices the tips, they can quickly improve their work performance. These approaches include:
1.) Taking shorter breaks & fewer long breaks
2.) Avoid multitasking
3.) Giving up on perfection: “Get it done.”
4.) Saying no to unnecessary meetings
5.) Setting deadlines
How to increase productivity in workplace:
Shorter breaks, fewer long breaks
Whether it’s a coffee break or chatting with a coworker, you want to keep track of your time away from your workstation. Sure, it’s nice to get up after your first hour and grab another cup of coffee. But if you’re doing it to kill some time, that can be a problem if the pattern persists. Instead of taking 15-minute breaks every two hours or so, find five minutes within each hour to step away and refresh yourself. If you can find time for those quick five minute breaks, you may find yourself getting more done on a single day.
My best practice
I’ve tried multiple approaches to taking breaks. I like practicing the Pomodoro technique. If you’re not familiar with it, you work in 25-minute time chunks, followed by five-minute breaks. After working four 25-minute blocks, you take a longer 15-30 minute break. I find it useful because I get more done within two-three hours. It works well for people who want to make the most of their first few hours of work.
Multitasking sounds like a good practice when you have a giant to-do list. But doing multiple tasks can slow you down. Yeah, it seems convenient, and maybe your coworkers are great at multi-tasking. But if your work quality and performance suffer, you may want to rethink multitasking. Dave Crenshaw, the author of The Myth of Multitasking, points out this practice as an effective way to slow you down. Check out my review of his book.
One task at a time
In the last year, I’ve avoided multitasking whenever possible. There were times where I worked on multiple tasks, and it made my workload more stressful. Instead, I do the best I can to complete one task at a time. It’s much easier than having to do multiple things at once. It may sound slower in theory, but it’s better for your work performance. It’s incredible to think multitasking and single-tasking work the opposite ways when trying them out.
Give up on perfectionism: “Get it done.”
Some people tend to overthink their tasks or the idea of making their work perfect. If you’re trying to make a project look complete to please your boss, that’s the wrong way to go. Keep in mind that no work in any form will ever be perfect. (Even this post itself is not perfect!) It’s also what sets people back from putting in their best effort, without having to worry about perfection. Sometimes, you have to make an effort at it and get it done.
When it’s time, make sure to get it done.
While growing up, I struggled to try to be perfect. Whenever possible, I always wanted to have any outcome work in my favor. It never was the case each time, and it leads to some setbacks in life. But now, I focus on making an effort to make my work look it’s best. When faced with a task or big project, I admit that it will not come out picture-perfect. When the time comes, I’ll put in the work, and I make sure it gets done.
Say “No” to unnecessary meetings
Meetings are inevitable in the workplace. The problem with sessions is not using time productively. If you don’t have a clear plan laid out, you’ll likely go off-topic at some point. It takes valuable time away from employees when they could be doing other tasks. Whether that’s networking or working on a big project, meetings can be a roadblock for employees. More so, workers should get in the habit of saying “no” to unnecessary meetings.
When to say “No” to meetings
If you work at a place where a lot of meetings take place, it may not be necessary to go to each one. If asked to attend a meeting, ask yourself some of these questions:
- How long is the session?
- Is my input needed?
- Will this meeting take time away from important projects?
- Can I get the meeting information through an email?
If you answered yes to any of these questions, you might want to pass on the meeting. Unless you’re required to attend a meeting, be mindful of your schedule if an hour-long meeting eats up a lot of your time. It may be hard to say no initially. But if you try it, you’d be amazed to see how much more you can get done in a single day.
Deadlines are a common approach in the workplace. Making it practice will help employees stay focused, especially if it’s around the last minute. However, workers need to remain focused early on so that they won’t be rushed right before a project deadline. Setting deadlines regularly gives workers a specific time frame to get a project finished. Without deadlines, there are no clear indications of when projects need to get done in the office. Again as a reminder, don’t wait until the last minute before a deadline comes by for a project.
These are a couple of tips for boosting productivity in the workplace. They may be more comfortable for some but challenging for others. It’s all about employees having self-discipline and staying persistent with their productivity. As mentioned earlier, these practices are easier said than doing it. So it’s key to making an effort at trying out the tips for the best results. If the tips become regular practice for workers, it can positively boost their productivity.
Do you follow any of the practices mentioned earlier? Is there anything else you do to boost productivity at work?
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