How To Create A Daily Routine: While Saving More Time

How To Create A Daily Routine

Are you someone who starts their day with no plan in place? Or are you an individual who has a gigantic to-do list? There are two groups I think of when it comes to routines. The first one is the “go with the flow, do what I feel like doing today”. The second one is the “I follow a set schedule where I do things at a certain time.”  Both of these groups have their strengths and weaknesses in how to create a daily routine. But one thing they have in common is they may not get everything done.

How To Create A Daily Routine

If you have a routine, that's great. But, are you able to get more done while opening up more time for other things? If you don't, do you find yourself stressed out when time flies? Creating a routine that works best for you leads to taking action while helping you save time. I believe if you set up a method that involves commitment, discipline, and patience, your life will change for the better. In this post,  I'll discuss four approaches you can create a more active routine, including:

1.) Determining what type of person you are

2.) Kicking off your day doing proactive tasks

3.) Making a to-do list that leads to a call to action

4.) Finishing your day doing non-essential tasks

How To Create A Daily Routine: What type of person are you?

How To Create A Daily Routine

Figuring out the time of day when you perform the best is crucial to long-term success. If you're a morning person, use that time to get the most challenging tasks our of the way. For example, I consider myself a mid-morning-mid-afternoon individual where I'm the most alert. I got my blood flow going, I've had some breakfast and caffeine (coffee) in me, so my creative thinking is at its best. So I utilize this time frame to do challenging tasks such as writing a great article or filming a YouTube video.

The same method applies if you're an evening person or a night-owl. Now, if you work an odd schedule, then adjust your plan accordingly when you know you'll knock our meaningful work. So if you work a day job along with a side hustle, but you feel more creative in the evening, then set the evening hours to do your most challenging tasks. If you work best in the middle of the night, set some time aside during that time frame. The point is you're a morning person, develop your routine to get more done in the morning. If you're a night owl, do the same otherwise.

How To Create A Daily Routine: Prioritizing your to-do list

How To Create A Daily Routine

Making to-do lists can help track your daily routine. But here's the catch: prioritize the things you want to accomplish today at the top of your list. In other words, list two-three priorities you need to get done on a given day before you write anything else. After that, you categorize the rest of your tasks as general reminders or the “if time” tasks. This tip will help you figure out what you need to get done today. The rest of them you can do if you have time, or save them for tomorrow or the next day.

My To-Do List

Let me give you a general layout of what my to-do list looks like,

1. Priorities

  • Write down 2-5 preferences you need to get done today

 2. Maybe- If I Have Time

  • Write down 2-5 tasks of what else you can accomplish should you have time, and if not, set off these tasks for another day

3. General reminders

  • Write down quick reminders you can do within a few minutes each day. These may include paying bills, replacing your water filters, etc.

Here is a screenshot of my to-do list as a better example:

S-S

How To Create A Daily Routine: Use Peak Time For Proactive Activities

How To Create A Daily Routine

You want to use the best time of your day to doing proactive tasks. More so, these are activities that get your mind stimulated and moving around. Also, it allows you to do something meaningful. At least in my experience, I believe using my peek time effectively leads to making significant progress on a goal or project.

My breakdown of proactive tasks

The following is a breakdown of the proactive tasks I do during the mid-morning-mid afternoon hours:

Quick Tasks

-Drink at least two cups of water, & at least two cups of coffee to get myself caffeinated

-Practice meditation for about 10 minutes

-Read a book or article (when pressed for time, I read at least 1-2 pages- hey, its better than nothing, right?)

-Write our my short-term & long term goals, along with my to-do list

Longer Tasks

(I try to set shorter 2-hour time blocks or longer 4-5 hours for these activities.)

– Write an article or blog post

– Record a YouTube Video

– Take a training course online to learn a new skill or improve my skillset

– Brainstorm, research ideas for creating original content

Use remainder of the day for nonessential tasks

Over time, I've learned that starting my day doing mundane tasks was a waste of time. If you instead spend less time doing non-essential tasks, set time aside for those tasks later in the day. If you run a business, you know that administrative work can take a lot of time away from your most important work. Unless you have a receptionist or administrative assistant, you have that work cut off to someone else.

But if you need to do some administrative work, hold off on it toward the last two hours of work each day. These tasks include checking email or bookkeeping. Even more distracting can be monitoring social media accounts or being attached to your cell phone when those annoying notifications go off. So once again, if you want to get the most of your daily routine, put off these repetitive tasks to the bottom of your list after you have done more of the essential things first.

My breakdown of non-essential tasks

The following is a breakdown of the non-essential tasks I set aside toward the end of my day:

  • Sorting through my mail, or checking my email (for personal & business)
  • Paying bills
  • Organizing work files or belongings- I try to keep things tidy from turning into clutter
  • Scrolling through social media
  • Reading news articles

Wrap-Up

Some of these tips you may have been aware of, but ones you can apply to develop a more productive daily routine. For some people, they may not work exactly the way it helped me become more productive. But, if you are willing to try it out, you would be amazed to see how much more you can get done. If the newly developed routine results in changing your habits and saving your time, you already are taking steps in the right direction.

Are there any best practices you have to create a productive routine?

Feel free to leave a comment below, and please share this post with others.

 

 

9 Comments

  1. thank you for the post! This is so important into today’s society because we are constantly in a hurry. Thank you for reminding us the importance of slowing down and making a routine to have more time!

  2. Thank you so much, this has been very helpful. I’m definetely the procrastinating type, doing all the uneccessary things first and then I’m too tired to do the important tasks…I flee the word routine but there are some really good points that I can use to be more proactive. I need to get my preferences straight and sort out the meaningful tasks. But I’m a chaotic night owl. Any advice on that?
    Thank you in advance,
    Janie

  3. Dear Rick
    Thank you very much for your fantastic website. It is amazing that you show people where to start and what steps to make towards their proper understanding of Time Management. I hope more people will know about your website and follow your guidance.
    Kind regards,
    Andrey

  4. LOVE your tips here. I know for a fact that they are effective, because I love utilizing Approaches #2 and #4.
    I think that it’s not only important to do the “must” tasks early on, but the hard ones that need to get done as well. Towards the end of the day there usually isn’t motivation if you’ve saved the harder activities for later.

    Ben

  5. Love this! It’s funny that more people don’t address this topic.Time is such a huge part of people’s excuses that the purpose of this article is even more important. I personally use a lot of what you recommend in my daily activities. Morning is my best part of my day, which is good for my job, but on the weekends I through all that new energy into my online business and make my plan for the week. I really appreciate your mentioning of mundane tasks being moved to the end of the day. These activities keep us from getting the important tasks done, as you mentioned. I look forward to seeing more of your writings!
    Beth

  6. Hi Eric, thanks for the helpful tips.
    I am a late-night person but it always affected my 9-5 job (sleepy).
    Approach#2 seems to suit me but I lack consistency in keeping my list.
    I definitely need to work on my time management.
    Great article.
    Thanks,
    Fred

    • Glad you found this helpful Fred. Start out with small changes and take baby steps forward, and I think you’ll find yourself managing your time better. If takes discipline and effort (believe me), but if you stick to it, you’re going to see the results you want. Best of luck!

  7. Good advice here. Not saying I could do it, but I do write a list each Monday morning of things to get done that week. This is not the usually chores that you have to do each week. Most times I get them all done some time during the week. If not I put them on the list for the next week(or trash them). Your plan probably works better. Thank you for the post.
    Wilma

Leave a Reply

Your email address will not be published.


*