FREE TO FOCUS BOOK REVIEW 2020 (Michael Hyatt)

When you hear the word “more,” does it sound demanding?  Whenever I think of “more,” I feel the need to produce excellent work so I can provide value to others. In an era where people are doing more tasks, we feel the need to be more productive. However, there is a limit to so much we can do in a short amount of time. In Free to Focus (2019), Michael Hyatt stresses the point that we’re aiming for the wrong target. In other words, we need to be doing more of the right things.

Free To Focus: What is Hyatt’s book about? Can you stay more focused?

Doing more of the right things may be easier said than done. But if you are willing to take action on those tasks, it will be much easier to keep your responsibilities under control. Even writing something down and implementing it will show you were willing to do the work. Doing more of the right things will help increase productivity while making work not as frustrating and less stressful. In this review of Free To Focus, here are the key points I will discuss:

1.) Productivity as a flawed concept

2.) Choosing the free time to focus on being productive

3.) Identifying unnecessary tasks: The key to being productive

4.) Overcoming the “Distraction Economy”

Productivity A Flawed Concept

Free To Focus- 1

According to Hyatt, productivity is a flawed concept because people tend to fill their work schedules with endless tasks. Such tasks include: attending long meetings, giving presentations, writing reports, and projects to complete in a short amount of time. Some of the functions may be required of an individual’s job position but can be time-consuming as well. Obsessing with speed or how fast we get things done can decrease productivity.

Also, Hyatt mentioned some studies done by Jack Nevison, President of New Leaf Project Management. The studies looked at employees working overtime and whether that increased worker productivity. According to Nevison’s findings, working overtime (particularly more than 10 hours a day) brought a decrease in productivity.

This finding is the opposite of what people believe- that it leads to getting more done. As someone who took advantage of overtime at my last jobs, I always thought the opposite was exact from Nevison’s findings. Today, I’m cautious when it comes to working overtime because I get tired after long days at work.

Choose Free Time Over Being Productive

Free To Focus- 2

As an alternative to being more productive, Hyatt suggests aiming for more freedom. For example, workers should set some time aside to focus on uninterrupted deep work. Freedom to focus involves intense work, requiring a stable mental state of mind that operates for a limited time. More importantly, this type of work is the most challenging and challenging to tackle at times. 

Of course, this intense work can be extremely challenging. It’s true if you’re in an office work environment, where you’re likely to run into distractions.

But as Hyatt says, freedom to focus works when our minds are at ease. For instance, whether you’re commuting, exercising, or sitting around doing nothing, those can be the best times to work on creative ideas.

For myself, my artistic skills work best while at the gym and my trip home from work. So I keep a small notebook with me if I need to write down anything currently on my mind. It’s incredible because I don’t intend to thinking of work ideas outside the office! In other words, Hyatt suggests doing this kind of work even at the oddest times of the day.

Key To Stay Focused: Identify Unnecessary Tasks

Free To Focus- 3

It’s vital to cut out nonessential tasks that do not benefit yourself. As mentioned earlier, doing less to be more productive may not sound right, but it’s crucial to be efficient. To implement this strategy, identify tasks that you’re good at. While other jobs you’re not the best at, it should be left out; if possible, delegate the rest of those tasks for other people to work on.

Hyatt breaks down these tasks into two categories:

1.) Passion: Involves a high level of motivation that you can bring to specific tasks

Examples:

  • Writing a book
  • Facilitating a seminar or workshop
  • Establishing excellent relationships through one-on-one meetings with clients

 2.) Proficiency- These are tasks you’re skilled at, and where you significantly contribute and add value to your work

Examples: 

  • Scheduling meetings and sessions- comfortable working on, but takes up your time

Other tasks you’re skilled in but find tedious and time-consuming include ordering office supplies or handling payroll for your team. If these tasks are taking away your time, figure out how to delegate those tasks to other individuals. Or, outsource them to electronic tools, such as email or purchasing software programs that will make your work easier.

Overcome The “Distraction Economy”

Free To Focus- 4

In the digital age, technology has undoubtedly made our lives easier. Still, they turn into a manageable time waster for many people. Whether that’s using smartphones, social media, and news feed sites, these work well in grabbing our attention at any moment. It makes it much harder to complete uninterrupted, deep work if surrounded by electronics.

Hyatt brings up a University of California study, which explained when office workers are interrupted, it took an average of 23 minutes to return to the task worked on before the interruption took place. If that often happens during the day, say five times in one day, that adds up to two hours of wasted time. That’s a lot of time and explains why some people fall behind and work longer days.

To work around interruptions and the “distraction economy, ” Hyatt suggests making your minor tasks easier to stay focused. For example, instead of checking email every so often, check it once or twice each day. Unless you’re expecting something important, there’s no need to check email often if it can hold off until later.

Also, putting your cell phone on a “do not disturb” mode while completing deep work is effective. There’s no need to hear notifications going off your cellphone during uninterrupted periods of work. Once you realize how much time you wasted and how it affects your productivity, the more time we have available to work on the freedom to focus.

Check out a previous post I did to take control of your workspace.

Wrap-Up

Hyatt’s Free To Focus turns away from being more productive to aiming for more freedom to focus. The main takeaway is not about saving a few minutes here and there on needless tasks; instead, it’s to focus on being smarter about which tasks we choose to focus on. Doing more of the right things sounds easy to do, but taking action on it requires intense focus and effort to bring the best results possible. 

One more thing the author suggests his readers do: forget making a to-do list, create a “not-to-do” list instead. In his experience, this is one of his secrets to increased productivity. You shouldn’t have to waste time dealing with issues outside your department at work.

So if it’s not related to your work, put it on your “not-to-do” list and stick to it. Applying this practice will help you get away from the “take on everything” mindset. It’s better not doing more work, but doing more of the right things.

Are you going to make a “not-to-do” list? Will this help you lead to more freedom to focus?

Leave a comment below and please share this post with others.

Professional

Eric is a time management consultant and owner of the blog, quitkillingtime.com. He takes great pride in helping people manage their time, personally and professionally. Eric is a firm believer in time freedom, as he believes in taking ownership of time. “Time is your most important asset. It can be your best friend or worst enemy. How you use your time can shape the future you desire to have.” In his leisure time, Eric loves to write and read whenever possible. He likes to go for long walks out in nature and been taking Zumba classes every week at his local gym. You can follow Eric via Facebook and LinkedIn.

10 thoughts on “FREE TO FOCUS BOOK REVIEW 2020 (Michael Hyatt)”

  1. Hello there. I see that a ton of what this book says is one hundred percent true. I see this very thing happen at my own workplace. I work in unloading at a local retail store. I help unload the trucks when they come in. When everybody tries at the same time to get things done, it becomes less efficient instead of more efficient. For instance, my co-workers are so rushed to get it all finished that they end up dropping the boxes, cleaning up spills afterward, and not doing a good job at sorting them because they are short for time. Hyatt is very correct in saying that we should not be trying to work harder but to work smarter. Yes we may lose 10 more minutes now but we won’t have to spend a half hour cleaning stuff off the floor after the truck. Its better to focus on one thing at a time, do it well, get it done, and move onto the next instead of attempting everything at one time. I love Hyatt. Thanks for the article!

    Reply
    • No problem, David. I’m glad to hear you enjoyed reading this post.

      You make some perfect points, especially the situation you’re in at work. It’s a good reminder for us to stay focused on working smarter rather than working harder (or faster). It’s better to prioritize quality over quantity (especially in those cases).

      But overall, those are some excellent points you made.

      Thank you very much for sharing your feedback- much appreciated!

      Reply
  2. You are right. Hyatt makes a great point. Working smarter and not harder is what I think he meant. I work in retail and my department is the unloading dock. Things go so much quicker when we go at a moderate pace and finish, than when we go super fast and break stuff, having to clean it up. Focusing on one task is important and will set your mind up better for the next one. Thank you for the article!

    Reply
    • Thank you, David.

      I appreciate the points you made earlier. It resonates with me, and hopefully, it should resonate with others as well. Focus on one task at a time before moving on to the next one.

      Thank you again for your input- much appreciated!

      Reply
  3. This is a very well written, interesting and informative article. It was an absolute discovery for me to learn about creating a “not-to-do” list instead of a to-do list. I often feel distracted by other activities, and it is difficult for me to concentrate on my task again. So I’ll definitely make a “not-to-do” list. I think this will help me with time management, control my activities and stay more focused. Many thanks!

    Reply
    • That’s great- you mind as well take on the challenge to make a “not-to-do” list. It sounds like a great New Year’s resolution for a lot of people to consider. If you stick with it, you’d be surprised to see how much changes or if you get more done than you would in the past.

      I hope it works out for you. I’m glad you enjoyed reading the review.

      Reply
  4. Wow, Eric!!! I am amazed by your article. There is so much truth about it, especially with the new technologies and more in particular- smartphones and social media. They are very disturbing factors which make people less productive and even lazy. Making them think that they live in a different dimension. Anyway, a great article and a very useful one. I will try the smartphone Technik.

    Reply
  5. Thank you for that post.  It almost sounds almost counter intuitive to “get more done by doing less”.  But the way it’s explained makes so much sense.  I’m definitely going to order that book!  I’ve seen many super productive busy people– just burn out.  I’ve also know some who sacrificed their relationship in marriage and with their children because of work.  I believe this book shows the solution to that problem.  Once again thank you.  I’m looking forward to reading it.

    Reply
    • Of course, Monty. 

      Yes, it does sound counter-intuitive based on that quote mentioned. The way Hyatt writes about it makes a lot of sense. It’s amazing how the most productive people don’t get it at times. It’s too bad that they end up making those sacrifices (their personal relationships) in exchange for more time at work. It’s not worth it in the long-run.

      It’s great to know you’re going to read the book. Once you get it, I’d love to hear what your thoughts are on it.

      Thank you for sharing your input- much appreciated!

      Reply

Leave a Comment