Does Technology Increase Productivity? Five Things

Does Technology Increase Productivity?

Over the years, technology has rapidly increased, where it’s becoming a part of our daily routines. Technology (computers, smartphones, tablets) has its pros and cons, but it’s necessary for the modern-day workplace. When it comes to the professional work environment, does technology increase productivity? Some people would say it’s a distraction for workers. But for the most part, some forms of technology make it easier for workers to get more work done.

Does Technology Increase Productivity?

Sure, smartphones can be a distraction if they keep going off while somebody is working. I’ve discussed the downsides of technology, and cell phones can slow somebody’s performance. But when it comes to communication, technology should be utilized so that workers can make the most of their workday. In 2020, it’s much easier for companies to use technology for employee productivity. In this post, I will go over a couple of ways that technology can save you time at the office. These points include:

1.) Utilizing Group Chats

2.) Using Project Management Tools

3.) Eliminating Manual File Sharing

4.) Using Automatic Time Tracking

5.) Offering Remote Work Options

Does Technology Increase Productivity: Group Chat 

Does Technology Increase Productivity

Group chat is a common alternative to using email for communication. Although email can be useful, there’s a possibility of slower responses. Employees using group chat is quicker if they need to ask a question now and then. Particularly if you’re in a large workplace and you’re not close by any of your coworkers, group chat can be a time saver. Well-known chat systems include Skype, WhatsApp, WeChat, and Slack. These group chats are the best solution to avoid the “I missed your email” excuse.

Where I Worked

In my last few jobs, the company I worked at had chat systems such as Skype and Symphony. In a large work environment, I was in; it was easier to send quick messages to people in other areas at my job. Or for group collaborations, using Symphony made it simpler to interact with multiple people through one conversation. Also, I communicated with people in other locations around the world. So having a group chat made it much smoother to communicate with other coworkers. 

Project Management Tools

Does Technology Increase Productivity

Here’s an old-school scenario: A big project’s deadline is approaching, and everybody is scrambling to get last-minute stuff done. One employee does one task, but not sure whether another employee did that. Confusion spreads among the team, resulting in stress and poor communication. Fortunately, the development of project management tools has made the workflow easier to coordinate. 

Project Management Benefits

Project management tools are useful in avoiding confusion and miscommunication. With a project management tool, teams know which tasks assigned to, know the deadlines, and any other items to follow up. Some of the most popular project management tools include Trello, Monday.com, Asana, Zapier, and Wrike. Check out my recent product review on Wrike’s project management tool. 

Eliminate Manual File Sharing

Time

Cloud drives have vastly grown over the years; popular ones include Google Drive, Dropbox, iCloud, and e-file cabinet. However, some companies don’t take advantage of cloud services. These companies may be using manual file sharing between their employees. File sharing is a common practice in the workplace, even more so these days with the internet. At some point, manual file-sharing will be eliminated for the sake of saving time.

Automated Time Tracking

Some companies still have their employees submit their hours manually. Whether that is paper timesheets or a sign-in/sign-out book, this outdated practice can be a small productivity killer. Instead, companies should look into automated time tracking of their employees’ work hours. It’s an excellent practice to help prevent “time theft,” which includes avoiding overtime pay or rounding up work hours. Especially for large companies, it can save potentially thousands of dollars and hours of lost time in a worst-case scenario.

Invest In Remote Work Options

Does Technology Increase Productivity

These days, remote work is no longer something that’s limited to a few people. Remote work has so many benefits for a company and its employees. Employees who worked for companies offering remote work rated themselves 16% more productive. Also, the same employees were 23% more satisfied with their jobs than employees who didn’t work for companies with remote work options. So it sounds like a good investment for companies to offer remote work opportunities. Not only for saving operational costs but improving employer engagement and morale.

My thoughts on remote work

There is no doubt that remote work has more advantages than disadvantages. It’s not surprising that with technology continuing to develop, remote work becomes a more viable option for individuals. Sure, companies can save costs on running their facilities, while employees can save time commuting to and from work. Not to mention, remote work helps with the work-life balance issue that many people struggle with. Remote work makes it easier for people to be flexible and manage their schedules effectively.

Wrap-Up

Some people are skeptical about technology’s disadvantages, but using the right technology can increase workplace productivity. Companies that invest in modern technology and remote work are more likely to have higher productivity rates. Not to mention that employee engagement increases when companies consider team satisfaction. As the workforce gradually changes in the future, companies need to keep up with the latest trends. If they don’t do it, it’s going to be much more challenging to keep their businesses profitable in the long term.

What are your thoughts? Do you think some forms of technology helps companies save time?

Leave a comment below and please share this post with others.

6 Comments

  1. Thanks for sharing a good article to read to know more about how technology helps to increase productivity today.

    As the work keeps changing, there are many different ways to work and today a big change is the opportunity for many to start working from home, whether they work by themselves or hired by a company.

    I used to work for a company from home and I could see how great technology worked for my boss, the work team and me, we used to work together on a weekly project and by the end of each week we had a meeting, each one from their places, some from the office and some from their homes.

    I can say, technology really helps to work great whether is in the same office as you mention on your article to have the ability to get in touch with out the need to go to other people office or the opportunity to have some employees working at the office and some from their home.

    Another thing I see is how well technology can connect parents and teachers and they get along to help children to do better at school, this way children can learn how to use technology at school and they will do great when the time comes for them to get a job. 

    • Those are some excellent points, Alejandra! 

      Yes, technology has its advantages in increasing workplace productivity. It’s great that it’s making it easier for people to work remotely, rather than working in the office all the time.

      Thanks for sharing your input! I much appreciate it!

  2. At first, I would like to give special thanks to the writer of the article, because this article helps us to get knowledge about the contribution of technology in the field of production, isn’t it?

    Today’s world is the technology-based world. Technology impacts on all the sectors nowadays. It also impacts largely on productivity. By reading this article, we can gather knowledge that technology helps to increase productivity in many ways. Technology saves time and enhances productivity.

    Really it is a contemporary awesome article. I appreciate this article very much.

    Thanks to the author for your article

    • Of course, Tariqul! Thank you for the kind words also!

      I agree that we’re certainly in a technology-based world (mostly for the better). It sure has made our lives more accessible to an extent, and more productive than in previous decades. Yes, technology has its downsides. But for the most part, it’s easier for us to do work in some areas.

      Thank you so much for your input and kindness! It’s much appreciated!

  3. Hello, I really want to first appreciate your effort in putting this great website together and writing this article. this video really got to me. after watching this video, a lot of things changed about my mindset and the application of advanced technology in our every day life is really helpful

    • That’s great to hear, Benny. 

      Yeah, the video is a good way to keep up with the latest technology. Particularly when it comes to improving productivity, it’s great to keep it in mind.

      Thanks for sharing your thoughts. It’s always good to hear somebody’s feelings change on an exciting topic.

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