Over the years, technology has rapidly increased, where it’s becoming a part of our daily routines. Technology (computers, smartphones, tablets) has its pros and cons, but it’s necessary for the modern-day workplace. When it comes to the professional work environment, does technology increase productivity? Some people would say it’s a distraction for workers. But for the most part, some forms of technology make it easier for workers to get more work done.
Does Technology Increase Productivity?
Sure, smartphones can be a distraction if they keep going off while somebody is working. I’ve discussed the downsides of technology, and cell phones can slow somebody’s performance. But when it comes to communication, technology should be utilized so that workers can make the most of their workday. In 2020, it’s much easier for companies to use technology for employee productivity. In this post, I will go over a couple of ways that technology can save you time at the office. These points include:
1.) Utilizing Group Chats
2.) Using Project Management Tools
3.) Eliminating Manual File Sharing
4.) Using Automatic Time Tracking
5.) Offering Remote Work Options
Does Technology Increase Productivity: Group Chat
Group chat is a common alternative to using email for communication. Although email can be useful, there’s a possibility of slower responses. Employees using group chat is quicker if they need to ask a question now and then. Particularly if you’re in a large workplace and you’re not close by any of your coworkers, group chat can be a time saver. Well-known chat systems include Skype, WhatsApp, WeChat, and Slack. These group chats are the best solution to avoid the “I missed your email” excuse.
Where I Worked
In my last few jobs, the company I worked at had chat systems such as Skype and Symphony. In a large work environment, I was in; it was easier to send quick messages to people in other areas at my job. Or for group collaborations, using Symphony made it simpler to interact with multiple people through one conversation. Also, I communicated with people in other locations around the world. So having a group chat made it much smoother to communicate with other coworkers.
Project Management Tools
Here’s an old-school scenario: A big project’s deadline is approaching, and everybody is scrambling to get last-minute stuff done. One employee does one task, but not sure whether another employee did that. Confusion spreads among the team, resulting in stress and poor communication. Fortunately, the development of project management tools has made the workflow easier to coordinate.
Project Management Benefits
Project management tools are useful in avoiding confusion and miscommunication. With a project management tool, teams know which tasks assigned to, know the deadlines, and any other items to follow up. Some of the most popular project management tools include Trello, Monday.com, Asana, Zapier, and Wrike. Check out my recent product review on Wrike’s project management tool.
Eliminate Manual File Sharing
Cloud drives have vastly grown over the years; popular ones include Google Drive, Dropbox, iCloud, and e-file cabinet. However, some companies don’t take advantage of cloud services. These companies may be using manual file sharing between their employees. File sharing is a common practice in the workplace, even more so these days with the internet. At some point, manual file-sharing will be eliminated for the sake of saving time.
Automated Time Tracking
Some companies still have their employees submit their hours manually. Whether that is paper timesheets or a sign-in/sign-out book, this outdated practice can be a small productivity killer. Instead, companies should look into automated time tracking of their employees’ work hours. It’s an excellent practice to help prevent “time theft,” which includes avoiding overtime pay or rounding up work hours. Especially for large companies, it can save potentially thousands of dollars and hours of lost time in a worst-case scenario.
Invest In Remote Work Options
These days, remote work is no longer something that’s limited to a few people. Remote work has so many benefits for a company and its employees. Employees who worked for companies offering remote work rated themselves 16% more productive. Also, the same employees were 23% more satisfied with their jobs than employees who didn’t work for companies with remote work options. So it sounds like a good investment for companies to offer remote work opportunities. Not only for saving operational costs but improving employer engagement and morale.
My thoughts on remote work
There is no doubt that remote work has more advantages than disadvantages. It’s not surprising that with technology continuing to develop, remote work becomes a more viable option for individuals. Sure, companies can save costs on running their facilities, while employees can save time commuting to and from work. Not to mention, remote work helps with the work-life balance issue that many people struggle with. Remote work makes it easier for people to be flexible and manage their schedules effectively.
Some people are skeptical about technology’s disadvantages, but using the right technology can increase workplace productivity. Companies that invest in modern technology and remote work are more likely to have higher productivity rates. Not to mention that employee engagement increases when companies consider team satisfaction. As the workforce gradually changes in the future, companies need to keep up with the latest trends. If they don’t do it, it’s going to be much more challenging to keep their businesses profitable in the long term.
What are your thoughts? Do you think some forms of technology helps companies save time?
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