Over the years, technology has rapidly increased, where it’s becoming a part of our daily routines. Technology (computers, smartphones, tablets) has its pros and cons, but it’s necessary for the modern-day workplace. When it comes to the professional work environment, does technology increase productivity?
Some people would say it’s a distraction for workers. But for the most part, some forms of technology make it easier for workers to get more work done.
Does Technology Increase Productivity?
Sure, smartphones can be a distraction if they keep going off while somebody is working. I’ve discussed the downsides of technology, and cell phones can slow somebody’s performance. But when it comes to communication, technology should be utilized so that workers can make the most of their workday. In 2020, it’s much easier for companies to use technology for employee productivity.
In this post, I will go over a couple of ways that technology can save you time at the office.
Does Technology Increase Productivity:
Group chat is a common alternative to using email for communication. Although email can be useful, there’s a possibility of slower responses. Employees using group chat is quicker if they need to ask a question now and then.
Particularly if you’re in a large workplace and you’re not close by any of your coworkers, group chat can be a time saver. Well-known chat systems include Skype, WhatsApp, WeChat, and Slack. These group chats are the best solution to avoid the “I missed your email” excuse.
Where I Worked
In my last few jobs, the company I worked at had chat systems such as Skype and Symphony. In a large work environment, I was in; it was easier to send quick messages to people in other areas at my job.
Or for group collaborations, using Symphony made it simpler to interact with multiple people through one conversation. Also, I communicated with people in other locations around the world. So having a group chat made it much smoother to communicate with other coworkers.
Project Management Tools
Here’s an old-school scenario: A big project’s deadline is approaching, and everybody is scrambling to get last-minute stuff done. One employee does one task, but not sure whether another employee did that. Confusion spreads among the team, resulting in stress and poor communication. Fortunately, the development of project management tools has made the workflow easier to coordinate.
Project Management Benefits
Project management tools are useful in avoiding confusion and miscommunication. With a project management tool, teams know which tasks assigned to, know the deadlines, and any other items to follow up. Some of the most popular project management tools include Trello, Monday.com, Asana, Zapier, and Wrike. Check out my recent product review on Wrike’s project management tool.
Eliminate Manual File Sharing
Cloud drives have vastly grown over the years; popular ones include Google Drive, Dropbox, iCloud, and e-file cabinet. However, some companies don’t take advantage of cloud services. These companies may be using manual file sharing between their employees. File sharing is a common practice in the workplace, even more so these days with the internet. At some point, manual file-sharing will be eliminated for the sake of saving time.
Automated Time Tracking
Some companies still have their employees submit their hours manually. Whether that is paper timesheets or a sign-in/sign-out book, this outdated practice can be a small productivity killer. Instead, companies should look into automated time tracking of their employees’ work hours.
It’s an excellent practice to help prevent “time theft,” which includes avoiding overtime pay or rounding up work hours. Especially for large companies, it can save potentially thousands of dollars and hours of lost time in a worst-case scenario.
Some people are skeptical about technology’s disadvantages, but using the right technology can increase workplace productivity. Companies that invest in modern technology and remote work are more likely to have higher productivity rates. Not to mention that employee engagement increases when companies consider team satisfaction.
As the workforce gradually changes in the future, companies need to keep up with the latest trends. If they don’t do it, it’s going to be much more challenging to keep their businesses profitable in the long term.
What are your thoughts? Do you think some forms of technology helps companies save time?
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Eric is a time management consultant and owner of the blog, quitkillingtime.com. He takes great pride in helping people manage their time, personally and professionally. Eric is a firm believer in time freedom, as he believes in taking ownership of time. “Time is your most important asset. It can be your best friend or worst enemy. How you use your time can shape the future you desire to have.” In his leisure time, Eric loves to write and read whenever possible. He likes to go for long walks out in nature and been taking Zumba classes every week at his local gym. You can follow Eric via Facebook and LinkedIn.