Importance of Time Management At Work

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Are you someone who works overtime or stays at the office late? Whatever situation you work in, overtime may be necessary. But if it’s affecting your performance and life outside of work, then that can be an issue. For instance, if you’re working between a 12-15 hour workday, it can take a significant toll on your health, not alone decrease in work performance if you’re not getting much done.

From personal experience, I was someone who took advantage of overtime in the past. Though it was nice to earn more dough, my physical and mental health suffered, along with my relationships at work. At the time, I was putting so much overtime hours — one thing I did not master well as managing my time effectively. If I had kept some essential tips in mind, I might have saved time working less and give myself more free time outside of work.

In this post, I’m going to discuss the importance of time management at work, and why you need to understand for long-term success. I wish I had known this two years ago, but I know I can’t go back in a time machine and do it all over again. I remind myself now that time is money, but time is non-renewable, and I’ll never get it back. Luckily, it’s not too late to be mindful of the following points so that you can make the most of your precious time on the job. Here are four reasons to consider:

1. To Stay Motivated And Focused On Your Priorities

2. To Help You Get More Done In Less Time

3. To Keep You Healthy & Improve Work-Life Balance

4. To Develop Your Career- Move Up Where You Work Or Land A Job Elsewhere

1.) Motivation & Focus On Priorities

Motivation

Some people use time management as a way to motivate themselves to accomplish an end goal. What I mean by this is there are possibilities to be rewarded for completing a challenging task. For example, would an employee who wrote a well-written business analytical report pay off down the road? Maybe it will help that person get a pay raise within the next year. So think of the incentives you can earn by managing your time better. Not only will it enhance your work performance, but it could come with a potential increase in your salary. Be motivated to do your best while making the most out of your time at work.

Also, using your time wisely can help you stay focus on the tasks you need to get done first. As I mentioned in a previous post, writing down the priorities on your to-do list should be your primary focus on any given day. Any other tasks that are nonessential can wait until you finish your preferences. If you know you need to complete a project within a few days of the deadline, spend the bulk of your time working on the project diligently. So ask yourself: What do you need to get done today? Secondly, how much time will it take me to complete my priorities?

2 .) Get More Done In Less Time

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Whatever kind of work you do for a living, either in a production work environment or a casual office setting, it is crucial to set time limits on the tasks assigned to you. If there are simple, repetitive tasks that require less time to complete, don’t spend too much time if done quickly. I always give the example of checking your email because it’s not doing actual work. It’s a passive task where you’re reading, scrolling down your inbox, and writing back quick responses. So any administrative job such as checking email or organizing paperwork should be done in shorter time frames.

On the other hand, spending less time on complex tasks is not efficient either. If you’re working on a report for only an hour a day (where it might take 3-4 hours in one day), then you’re not prioritizing your tasks. By spending less time on a project but putting aside more time for quicker, meaningless tasks, your productivity will go down. If you’re someone who finds themselves in this case, then reevaluate how you spend your time and make some adjustments at work. If you work for someone else where you were hired to do specific tasks, and you’re not meeting expectations, then you’re not doing your job effectively. Time is money, so prove to your employer that you are valuable and can contribute to your company’s success

3 .) Better Health & Improved Work-Life Balance

Women-Women

Poor time management skills can result in a lack of work-life balance and possibly a decline in your health. It may not be an issue for everybody, but working overtime and stay during after-work hours means time spent away from home and family. If you’re raising young children but spending less time with them, it’s challenging missing out on seeing your children grow up. Of course, working overtime to earn more dough may be needed sometimes, but working longer days does not require to be comprising your personal life. So on a personal note, you should put family as a top priority in life, especially if you’re struggling with work-life balance.

On the same note, staying late at the office does not always mean you will get more done. For instance, if you hold off difficult work near the end of your day, you may be less energetic. So why stay an extra hour or two when you know you’ll be too tired to work late? It may not be for everyone- some people get more done at the end of the day, but if your peak time is between the start and the middle of the day, then set aside that time to work on tasks that require more attention. That way, you won’t need to stay at the office late or for some people, take their work home. If you can get more work done at the office, but need to work at home sometimes, try to keep it at a minimum so it won’t affect your time outside of work.

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4 .) Career Development

Not only is time management a vital skill to have for your job, but it can help with developing your career. Some employees who excel in time management will likely move up or even run their own business down the road. Even managers need to understand how to manage their time correctly so they can help their teams perform their best; and of course, to keep their businesses up and running smoothly. Some of the best companies (such as Fortune 500 companies) are successful because their teams know to manage their time wisely. As a result, that leads to growth and more revenue for a company in the long run.

Additionally, mastering your time management at work could help you land a job elsewhere. If you have best practices and learned how overcoming managing your time, then it doesn’t hurt to apply for a job that requires this self-learned skill. Some job requisitions need candidates to have stellar time management skills. Either way, if you work in a quiet office setting or a fast-paced, high-volume work environment, hiring individuals who can prioritize their time will surely be a win-win for employers and their employees.

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Wrap-Up

As I’ve discussed throughout this article, the importance of time management at work affects your productivity, your relationships, and your health. If you’re not spending time wisely, you may feel stressed, and it’ll make your job challenging overcoming. Also, not doing what your employer paid you to do can cost the company in terms of revenue and other resources. Even with some small changes that you can easily make now, you may notice an increase in your performance and improve your health. You will start to have better, more constructive relationships with colleagues and managers as well, especially if you get more done in a reasonable time frame. If you’re struggling at this point, now is an excellent time to reevaluate and make some changes to your work routine.

If you enjoyed reading this article, please leave a comment below and share it with others.

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8 Comments

  1. Hi Eric,
    Time management is really a challenge these days. I am a full-time worker and I work for my part in time business. But it’s really stressful when I see at the end of the day, 50% of my to-do list hasn’t been realized.
    I am glad I stumble upon this post full of important resources.
    I discovered one thing that will help me to improve my productivity: focus on the important & priorities tasks.
    Thank you for sharing this with us!

  2. Good article and good tips! You’re so right, time management is so important. I had a previous job that required long hours (salary, so no extra pay). I could not control it with time management, however. I was in meetings all day, so I had to do my desk work after 5 PM. I loved what I did, but it started taking it’s toll on me…that’s why I left.

  3. Very nice article about time. Most of us don’t take the time to think about this and should be doing it more. Like the layout and the content and will be using some of your ideas in the future in managing my time and day. Good luck in your future posts and have a wonderful day. Thank you

  4. Hi Rick,

    I discovered Your site, when I asked myself: how to eliminate procrastination.

    By reading Your post I find out, that following this easy steps, it will not allow procrastination gets the control of Your life.

    I writed down this 4 points and then I can work of them. I will always looking forward, if You post more about this things, so I can see, if I am right with my opinions.

    Thanks für sharing

    Evangelos

  5. I found this article interesting because I can totally relate to it. I saw and heard about different stories of people who their priority was their work. Unfortunately, their family, health, friends, etc. suffered a lot from this.

    Since that moment, I decided I would not live this way. I always considered myself as a priority (mostly my health). I know it sounds selfish, but it is not in this way that I say this. I care a lot about others. An example of what I want to say is : when I was at school and had an exam on the next morning, I wanted to study until midnight to be sure to be good. But it was not the best thing to do, so when I was tired I was going to bed and I was waking up earlier to do study with a “fresh” mind. It was a lot easier to learn.

    It is essential to know our limits and accept them. This is our we respect ourselves.
    Thank you for sharing this 🙂

    Audrey

    • Of course. I’m glad you found it interesting. Good to know you are taking of yourself first. If we don’t take the time to care for ourselves, we can’t take care of others.

      Thanks Audrey!

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